How to Start Use AEO Team
Unlock the power of AI Engine Optimization (AEO) in minutes with Frevana—the all-in-one solution for maximizing your brand’s visibility across leading AI answer engines like ChatGPT, Gemini, Perplexity, and more. Whether you're a startup, e-commerce business, or global brand, this guide will walk you through how to start and make the most of your AEO Team to ensure your product gets discovered where decisions happen.
In this guide, you’ll learn how to:
- Set up and launch your End-to-End AEO Team in just a few steps
- Research real user prompts and understand what customers ask AI (and why they choose certain brands)
- Monitor and measure your brand's AI visibility in real time across multiple platforms
- Automate the creation of AI-optimized content that gets your brand recommended
AI is rapidly changing how customers find and choose products. Mastering AEO ensures your brand appears in answers and recommendations, winning more customers—without relying on paid ads.
Estimated time to complete: 15 minutes
Getting Started with the AEO Team
Sign Up and Set Up Your Account
Go to the main website and locate the “Sign Up” button—usually at the top right of the page.
Click “Sign Up” and follow the on-screen instructions to create your account.
Check your email for a confirmation link and click it to verify your account.
After logging in, choose a subscription plan that fits your needs: Starter, Professional, or Enterprise.
Complete the required onboarding steps, such as filling in your brand, product, and contact details.
All plans come with a 7-day free trial. You won’t need to enter payment details immediately.
Joining the AEO Team Environment
Once your account is set up, access the dashboard from the main navigation.
You’ll see prompts to ‘Launch your End-to-End AEO Agent Team’—click this to start.
Configure your product(s) and select which AI platforms (e.g., ChatGPT, Gemini, Amazon Rufus) you wish to monitor and optimize for.
Assign roles or invite other team members via the dashboard’s “Team” or “Invite” section.
Make sure only authorized users are invited to access your brand’s sensitive data.
Access Core Tools and Features
In your dashboard navigation, explore available modules such as User Prompt Research, AI Visibility Monitoring, or Content Automation.
Click into any module to access step-by-step setup guides tailored to each feature.
Review the available documentation and suggested onboarding tasks within each module.
Schedule a personalized demo or use built-in chat support if you get stuck.
Core Functions and Responsibilities
User Prompt Research
Select the “User Prompt Research” module from your dashboard.
Enter your product or category to begin analyzing how customers are searching for solutions via AI platforms.
Review the list of top questions and prompts that potential customers commonly ask.
{
"product": "Electric Toothbrush",
"platform": ["ChatGPT", "Perplexity"],
"top_prompts": [
"Best electric toothbrush for sensitive teeth",
"How does Brand X compare to Brand Y in electric toothbrushes?"
]
}Use these insights to guide your content creation priorities.
AI Visibility Monitoring
Open the “AI Visibility Monitoring” feature in your dashboard.
Configure the platforms and prompts you wish to track.
View real-time dashboards showing where – and how often – your brand is appearing in AI-generated answers.
Low visibility may indicate missing or unoptimized content for high-intent prompts.
Automated Content Creation
Go to the “Auto Content Creation” module.
Choose from options like Article Writer, Product Landing Page Maker, or PR Strategist.
Input the required details (such as your brand homepage, focus keywords, or content guidelines).
Review and edit drafts generated by the AI before publishing or submitting for approval.
Regularly fill content gaps as identified by the “AEO Content Advisor” module.
Data Analysis & Reporting
Use the reporting section to generate AI visibility and performance reports.
Export data on impression share, prompt performance, and competitor visibility insights.
Share reports with your wider team using in-dashboard sharing or direct download.
Communication and Collaboration
Sharing Updates and Progress
In your team dashboard, locate the “Updates” or “Announcements” section.
Post important updates, project milestones, or results for your team’s awareness.
Use tagging to notify specific users or groups about relevant information.
Keep update posts concise—focus on wins, blockers, or key changes.
Collaborating on Content and Projects
Assign tasks or content drafts to team members using the built-in project management tools.
Use comments and version tracking to give feedback or request revisions before final publishing.
Schedule review meetings or brainstorming sessions by coordinating within the platform’s calendar or chat tools.
Avoid making unreviewed content “live”; use the approval workflow for quality assurance.
Internal Support and Knowledge Sharing
Use the FAQs and resource sections available in the dashboard to share best practices and common solutions.
Encourage team members to contribute to an internal knowledge base for repeated issues or clever workflows.
Set up regular check-ins either through chat or scheduled video calls.
Troubleshooting Common Issues
Low or No AI Visibility
Double-check your product inputs and targeted prompts for accuracy.
Run the “Sitemap & Robots.txt Auditor” to identify any technical content blocks on your site.
Use the “AEO Content Advisor” to locate content gaps and publish recommended pieces.
Small changes, like updating metadata, can often yield rapid improvements.
Data Integration and API Errors
If performance dashboards are blank or data appears missing, refresh your API connections from the integration settings.
Confirm that permissions are set correctly for third-party platform access.
Contact support using in-dashboard chat if issues persist.
# Example: Checking API status
curl -I https://your-domain.com/api-status
Never share API keys or sensitive credentials in public chat channels.
Content Generation Quality Issues
Review generated drafts in the Content Creation module for relevancy and accuracy.
Adjust your input prompts or provide additional context if outputs seem off-topic.
Ask for a human review or revision before approving any automated publication.
Conclusion and Next Steps
Review Your Onboarding Progress
- Ensure all team members have access and are onboarded to relevant modules.
- Check that initial AI visibility monitoring and prompt research are complete.
Plan Your First AEO Campaign
- Select a product or campaign to focus on improving AI visibility.
- Use prompt research data to identify high-impact opportunities.
- Launch automated content workflows targeting those prompts.
Explore Further Resources
- Browse FAQs, resource guides, and case studies in your dashboard.
- Sign up for advanced tutorials or request a demo with a Frevana expert for hands-on guidance.
Revisiting your AEO strategy monthly ensures continued growth and adaptation to new AI platform trends.
Connect with Support
- Use the “Schedule a Demo” or “Chat with Sales” options when additional guidance is needed.
- Provide feedback to help improve the AEO team tools and workflows.
By following these steps, your brand can maximize visibility across AI platforms, close content gaps, and streamline all core AEO operations.
Conclusion
In this guide, you learned how to get started with the AEO Team, from setting up your account to navigating the main features and collaborating with your colleagues. By following the steps outlined above, you’re now ready to begin using the platform effectively in your daily work.
Next Steps
- Explore advanced features: Dive deeper into team management, permissions, and reporting tools to optimize your workflow.
- Invite your teammates: Start building your AEO Team and assign roles to foster effective collaboration.
- Set up integrations: Connect AEO Team to your other tools and platforms for greater productivity.
- Review and customize notifications: Adjust alert and notification settings to suit your preferences.
Troubleshooting
- Can’t log in? Double-check your email and password, and ensure your account is activated. Use the ‘Forgot Password’ link if needed.
- Not receiving invitations? Verify the email address used and check your spam/junk folder.
- Missing features or permissions? Reach out to your team admin to review and update your account permissions.
- Integration issues? Ensure you have the latest version of both AEO Team and the integrated platform; review integration settings for accuracy.
With this foundation, you’re set up for success — don’t hesitate to explore more and make the most of your AEO Team experience!