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How is the cost calculated? - Guides

How is the cost calculated?

Understanding how costs are calculated is essential for maximizing your investment in Frevana. This quick guide will demystify Frevana's transparent pricing structure, so you can confidently choose the right plan for your brand’s goals and growth stage.

What You'll Learn

By reading this guide, you’ll learn:

  • What elements contribute to Frevana's subscription pricing
  • The differences between Starter, Professional, and Enterprise plans
  • How credits, monitored prompts, and tracked products affect overall costs
  • Tips for optimizing your plan as your AI visibility needs evolve

Clear knowledge of pricing not only helps you budget effectively, but also ensures you unlock the full value of Frevana’s automated, results-driven platform. Understanding your costs up front enables smarter scaling as your brand’s AI visibility grows.

Estimated time to complete: 4 minutes

Understanding Frevana’s Pricing Structure

Frevana’s cost calculation is based on a combination of fixed monthly fees, variable usage rates, and pricing tiers aligned with feature sets and the scale of operation. Here’s a breakdown:

Core Pricing Plans

  • Starter Plan
    • Price: $50/month
    • Features: Dashboard access, prompt monitoring for 1 product, up to 250 credits/month.
  • Professional Plan
    • Price: $299/month (Discounted from $499)
    • Features: Everything in Starter, unlimited workflows, up to 3 products, up to 500 credits/month.
  • Enterprise Plan
    • Price: Custom (Contact sales)
    • Features: Everything in Professional, unlimited products, all languages, custom prompts, integrations.

How Variable Rates and Tiers Work

  1. Credits: Each plan includes a set number of credits per month. Credits are consumed by:
    • Monitoring prompts across AI platforms
    • Running workflows and agents
  2. Usage Overages: If your operation exceeds the plan’s limits (credits, products, or prompts), you may need to upgrade to the next tier.
  3. Add-Ons: Some features (e.g., custom integrations or advanced reporting) may incur additional charges in the Enterprise tier.
Tip

Review your monthly activity to avoid unexpected overages and determine if upgrading could save you money in the long run.

Selecting and Configuring a Plan

Follow these steps to select and configure the most appropriate Frevana plan for your business:

1

Evaluate Your Brand’s Requirements

  1. List the number of products you want to track.
  2. Estimate how many AI prompts you need to monitor monthly.
  3. Assess if you need workflow automation or custom integrations.

2

Compare Plan Features

  1. Visit the Pricing page on Frevana’s website.
  2. Compare the Starter, Professional, and Enterprise plans using a feature checklist:
    • Number of products
    • Prompt monitoring limit
    • Credits per month
    • Workflow capabilities

3

Choose a Plan and Initiate Trial

  1. Click on the “Start Free Trial” button under your preferred plan.
  2. Enter account details in the registration form.

4

Configure Add-Ons (If Needed)

  1. On the configuration screen, select any optional add-ons (such as advanced analytics or integrations).
  2. Confirm monthly pricing with add-ons included (displayed in your summary panel on the right side).

5

Complete Setup

  1. Review your order summary at the bottom of the page.
  2. Submit payment details (credit card not required for trial).
  3. Activate your dashboard access.

Warning

Choosing a plan with too few credits or tracked products may interrupt monitoring and reporting as you scale. Re-assess plan size regularly.

Calculating Costs Step-by-Step

To accurately project your monthly Frevana cost, follow these instructions:

1

Determine Fixed Plan Fee

Note the base fee for your selected plan.
Example: Professional Plan – $299/month.

2

Assess Usage Against Plan Limits

Estimate the number of products, prompts, and AI platforms you will use monthly.
Compare your estimates with plan limits:
E.g., Professional Plan allows 3 products, 50 prompts, 500 credits.

3

Factor in Add-Ons or Overages

  1. Check if you will need additional features or integrations not included in your plan.
  2. If you exceed credit or prompt limits, calculate costs for moving to a higher plan (Enterprise).

4

Calculate Total Monthly Cost

Use the following pseudocode template to project your total cost: 

base_fee = 299  # Professional plan
add_ons_fee = 0 # Update if using integrations or extras
overage_fee = 0 # Only applies if you exceed limits

total_monthly_cost = base_fee + add_ons_fee + overage_fee
print("Estimated Total Monthly Cost: ${}".format(total_monthly_cost))

Example Calculation

  • Plan: Professional ($299)
  • No add-ons or overages
  • Total: $299/month
Tip

Take advantage of the 7-day free trial to model real usage patterns before finalizing your plan.

Reviewing and Adjusting Calculations

Ensure accuracy and optimize for value by following these steps:

1

Review Usage Reports Regularly

In your Frevana dashboard, navigate to the “Usage” tab (left sidebar menu).
Check your current month’s credit consumption and tracked products compared to your plan’s allowances.

2

Identify Discrepancies

  • Unexpected spikes in prompt monitoring
  • Unused credits or underutilized features

3

Adjust Plan or Configuration

  1. If you see frequent overages, consider upgrading to the next plan tier.
  2. If you consistently under-use your limits, consider downgrading or customizing add-ons.

4

Update Subscription Settings

  1. Go to “Account Settings” in the top-right corner.
  2. Click “Manage Subscription.”
  3. Select a new plan or adjust your current plan as needed.

Tip

Set up email alerts for approaching usage thresholds to act before overages occur.

Troubleshooting Common Cost Calculation Issues

Below are common challenges when calculating or forecasting Frevana costs, along with recommended solutions.

Issue #1: Incorrect Usage Entry

  1. Double-check input for number of products, prompts, and expected credit use.
  2. Always use updated data for projections.
Warning

Overestimating credits may lead to unnecessary spending—track your actual usage monthly for accuracy.

Issue #2: Misunderstanding Pricing Tier Thresholds

  1. Review plan details to understand maximum allowed products and prompts before incurring additional charges.

Issue #3: Not Accounting for Add-Ons

  1. Ensure you include prices for optional integrations and advanced features.
  2. Use Frevana’s plan summary tool to visualize your final monthly total.

Issue #4: Failing to Review Usage Regularly

  1. Set a recurring reminder to review your dashboard at least monthly.
  2. Use Frevana’s real-time monitoring to keep usage transparent.
Tip

If your scenario doesn’t fit standard plans, reach out to Frevana’s sales team for a custom quote that matches your needs more closely.

Conclusion and Next Steps

  • Frevana’s cost calculation is made up of your plan’s base fee, monthly credit usage, and any chosen add-ons.
  • Reviewing and adjusting your plan regularly based on real usage will help you stay within budget.
  • Always use Frevana’s Usage dashboard to monitor limits and avoid surprises.
Next Steps:
  1. Start your 7-day free trial to see how your usage patterns align with plan limits.
  2. Periodically audit your account for cost optimization opportunities.
  3. Contact Frevana’s sales or support team for custom needs or advanced configuration.

For help with complex scenarios or further questions, use the “Schedule a Demo” or “Chat with Sales” options in the bottom navigation of your Frevana dashboard.

Conclusion

In this guide, we explored how costs are calculated, using a real-world case study to break down each component and calculation step. You now have a clear understanding of the factors involved and the process for determining the total cost in similar scenarios.

Next Steps

  • Review your own cost calculations: Apply the steps from this case study to your projects or business to ensure accuracy.
  • Consult stakeholders: Discuss these methods with your team or finance department for further validation.
  • Try a different case study: Practice by working through another example with varying inputs.
  • Seek expert advice if needed: If your costs are more complex, consider consulting a financial advisor.

Troubleshooting Common Issues

Issue Quick Solution
Numbers don’t add up Double-check input values and formulas for errors.
Unexpectedly high costs Review each cost component to identify outliers or mistakes.
Missing costs Cross-reference your list with a standard cost checklist for your industry.
Not sure how to categorize a cost Search for industry-specific guidance or ask a subject matter expert.

Keep practicing, and don’t hesitate to explore the related guides to deepen your understanding!

Guide Type: Case study 2